– An Event Case-Study with Applied Covid-19 Requirements –
A MICE Academy Subscriber has provided extensive feed-back on a recent event which included the required safety protocols. Details are:
| Number of Participants | 43 |
| Age Group | 18 / 24 |
| Duration of Event | 3 days |
| Month of Event | Early Sept 20 |
| Location of Event | 45 mins fm Sandton |
| Type of Event Venue | 3 star Hotel |
The following protocols were implemented:
1. Listing of Delegates/Attendees
1.1. Delegate First & Surname
1.2. ID Number
1.3. Contact Details
1.4. Temperature Readings each event day with temp. variations
Note: An individual’s temp. reading if higher on day 2 or a further reading is required within a certain amount of time.
Academy comment:
*No provision indicated for confidentiality or supplied privileged data information;
*With the amount of additional time – further staffers are likely;
* It would be interesting to discover what is the outcome if an individual’s temperature is above the required number – as no mention appears evident.
1A Completed List Distribution
1A.1. Dept of Health
1A.2. Event Venue (a venue requirement)
Academy comment:
* Confidentiality of information is an extensive challenge
2. Coverings
2.1. Masks as well as Plastic See-thru Shields
Academy comment:
* Overkill?
3. Social Distancing
3.1. Required distancing was in place
Academy comment:
* Ongoing constant reminders re distancing was necessary throughout the event;
* Meeting room larger than required with furniture at required
distancing.
4. Hand Sanitation
4.1. Ongoing hand sanitation
Academy comment:
* Ongoing sanitising reminders with each handling at beverage/food
stations by both client & venue staffers
5. Catering
Boxed and individual
Academy comment:
* No in-depth information available at this time.
The MICE Academy observations:
The age group of this particular event ensured a certain amount of compliance by the delegates – as the event was educational with recent previous instructors to officiate the protocols. It is unlikely a similar scenario of obedience would apply with a more mature (Age Grp: 30 to 50) management delegation from any of the MICE sectors.
The overall impression is that both client and venue are so focussed on the protocols that the main reasons for the event in the first place is overshadowed by ensuring the Covid-19 criteria are not usurped.
It is highly unlikely that the majority of event clients will automatically turn-over lists of clients / management / personnel et al without confidentiality rules in place.
If these rules are being applied across-the-board by venues– the amount of events returning to commercial venues will be constrained. It is also likely that a virtual webinar presence may be established. Equally more expense with additional personnel will be required on an ongoing basis. /ends
= = = = = =
**Check Media (right side-bar) on www.miceacademy.co.za :
‘England Gives Meetings Green Light’ for a simpler method of Covid -19
protocol implementation
**Launching soon: MICE Measured
= = = = = =